Estimate follow-up automation

Most estimates die of silence, not of price.

You wrote the quote at 9pm, sent it, and heard nothing. You meant to chase it. There were six more to write. Estimate follow-up chases every quote on a schedule you set, and shows you which ones went quiet. From $1,995, free audit first.

Get a free automation audit See how it works

Text me anytime: (218) 818-1023. Skip the email if you like. I read and answer every text myself.

The most expensive habit in contracting

You already did the hard part

Writing an estimate is the costly bit: the site visit, the measuring, the pricing, the evening at the kitchen table. Then most of them are sent once and never mentioned again.

Ask a contractor why they did not chase a quote and the answer is never "I decided not to". It is that Thursday happened. The quote went out, the week filled up, and by the time it crossed their mind again it felt too late to bring up.

Meanwhile the homeowner is not sitting there rejecting you. They are getting two more quotes, waiting for a partner to look at it, or waiting for payday. A large share of the people who go quiet are not gone, they are just not ready yet, and the person who checks back in politely is the one who gets the job when they are.

This is the cheapest revenue on this whole site. The work is already done. The only thing missing is the reminder that you are still available.

How it works

A schedule that runs whether or not you remember

The quote goes out as usual

From whatever you already use: your quoting app, a PDF, an email, a photo of a written estimate. Nothing about how you price changes.

Two days later, a check-in

Short and human. Did that make sense, any questions, happy to walk through it. Not a chase, an offer to help.

A week later, a nudge

Still interested, has anything changed, do you want me to hold the price. This is the one that recovers the most work.

Two weeks, a last call

A clean close: are we doing this or shall I take it off my list. People answer this one, including the nos, which is worth almost as much.

Then it stops

No endless drip. Three touches and it is done, because the fourth is the one that makes you look desperate.

You see the board

Which quotes are live, which went quiet, which came back. On your phone, without adding it up on a Friday.

The tone is the whole thing

A follow-up that reads like a debt collector loses the job and the referral. These are written in your voice, they assume the customer is busy rather than rude, and every one of them gives an easy way to say no. You approve the wording before a single one sends, and you can stop the sequence for any customer with one tap.

They can also be paused automatically the moment someone replies, so nobody who is already talking to you gets a scheduled nudge on top of it.

What it costs

One fixed price, agreed in writing first

Estimate follow-up automation

from $1,995

An Automation Starter build. One fixed price, in writing, before work starts.

A three-touch sequence at intervals you choose, that knows when to stop
Your wording, approved before anything sends
Auto-pause on reply, so nobody gets chased mid-conversation
Works with your existing quoting, whatever you use now
A simple live view of which quotes are out, quiet or closed
Per-customer off switch, for the ones you would rather handle yourself

Get my free audit first

Before you pay for anything

The audit is free and it comes first.

Twenty to thirty minutes on how your week actually runs. You leave knowing whether this is the right first build for your business, what it would cost, and what the monthly running cost really is.

If your volume will not pay the build back, I will say so and point you at something cheaper. That has happened and it will happen again.

Pair it with review automation and the same system that chases the quote also asks for the review when the job is finished.

The full automation price list →

Third-party costs, the phone line, texts, email sending and the AI's own usage, are billed at cost with the provider's invoice shown, or run on your own account. Nothing here means unlimited integrations, revisions or usage.

Questions

Estimate follow-up questions

How many times should you follow up on an estimate?

Three, spread over about two weeks, then stop. Two days for a check-in while it is fresh, a week for the real nudge, two weeks for a clean close. Beyond that you are not being persistent, you are being the contractor they tell their friends about for the wrong reason. The stopping is as important as the chasing.

Will this annoy my customers?

Not if it is written like a person and it stops. The version that annoys people is the one that arrives every three days forever, ignores their reply and reads like a template. These are in your voice, they pause the moment someone answers, and every message gives an easy way to say no thanks.

Does it work with the quoting software I already use?

In most cases yes, and where a direct connection is not possible there is usually a route through email or a shared file that costs nothing extra. If yours genuinely will not connect, I will tell you at the audit rather than after you have paid.

What if the customer replies?

The sequence stops for that customer immediately and the reply comes to you. Nobody who is mid-conversation with you gets an automated nudge on top of it, which is the failure mode that makes these things embarrassing.

How much does estimate follow-up automation cost?

From $1,995 to build, test and hand over, fixed in writing. Running costs are the email or texting, which is cents per message, billed at cost or on your own account. The audit is free, and if your quote volume is too low to pay this back I will tell you.

I only send a few quotes a month. Is it worth it?

Maybe not, and that is a real answer. At low volume, a calendar reminder and ten minutes on a Friday does the same job for nothing. This starts paying when you are sending enough that you genuinely lose track, which for most crews is somewhere north of fifteen or twenty a month. The audit will say which side of that you are on.

Start here

Get your free automation audit

Tell me roughly how many estimates you send a month and what happens to the ones that go quiet. I will come back within 24 hours with whether this pays for itself at your volume.

Business name

Trade and crew One line: the trade, roughly how many of you, and where you work.

Your website (if you have one)

Email address

Tell me what is happening now Rough numbers are fine. Put a phone number in here if you would rather I texted you.

No card, no call to book, no mailing list. I reply within 24 hours.

What you get back

Whether your quote volume justifies the build
A fixed price, from the published list
A follow-up schedule written for your trade
An honest no if a Friday reminder would do

Rather call or text?

Easier from the truck between jobs.

Call (218) 818-1023

Text (218) 818-1023

Straight answer guarantee

If this is not the right first build for your business, the audit ends with me saying so and telling you what I would do instead.

The rest of the system

What else I automate for contractors

Each of these is a build on its own, and they compound: answering fast is worth more when the follow-up is running, and both are worth more when the reviews keep coming. Start at the contractor hub if you would rather see the whole picture.

The quote is written. Go and get an answer on it.

Tell me how many estimates go out and how many you actually chase. Within 24 hours you will know what this costs and roughly what it is worth at your volume.

Get my free automation audit Text (218) 818-1023