Per seat, per month, forever.
Website design for real estate, law and accounting firms
Professional services software is sold by the seat, and the seats are expensive. That's defensible for a big firm with a real IT budget. For a three-person practice in a small town it means paying enterprise prices for the twenty percent of the product you actually use.
- Websites from $1,495
- Fixed price, in writing
- Yours, including the code
Businesses this page is written for.
- Real estate agents and brokerages
- Law firms and solo practitioners
- Accountants and bookkeepers
- Insurance agencies
- Financial advisors
- Consultants and agencies
Close but not quite? Tell me what you actually do — the work is the same shape more often than not.
You're buying a platform to use a fifth of it.
These products are built for firms much larger than most of the ones up here. The feature list is enormous, the training is real, and the per-seat price assumes you'll use enough of it to justify the number.
In practice a small practice uses intake, a calendar, documents and a follow-up sequence, and pays for a platform. Then it pays again, because the platform doesn't do one specific thing the practice needs, so there's a second subscription alongside it and somebody retypes information between the two.
The other thing this sector has in common: the first response wins the client. Somebody who has just decided they need a lawyer, an accountant or an agent is contacting three of you. The one who replies first, with something that sounds like a person, usually gets the work — and that's a mechanism rather than a personality trait.
Which makes intake the obvious first build. Not the website redesign, not the CRM migration. The path from somebody deciding they need you to you knowing about it.
What per-seat actually adds up to.
From the vendors' own pricing pages: MyCase lists $50, $100 and $130 per user per month billed annually ($60, $120 and $150 billed monthly). Follow Up Boss lists $69 per user per month, or $499 a month for a plan including ten users.
Those are fair prices for what they are — mature products with support behind them. The arithmetic just gets uncomfortable at small scale, because the number multiplies by people rather than by use, and a four-person office pays four times for software three of them open twice a week.
A build is priced by what it does and paid once. Whether that's the right trade depends entirely on what you're paying now and how much of it you use, which is what the free audit is for. Sometimes the answer is that the platform is worth it and you should keep it.
Those are other companies' published prices, quoted as published and checked in September 2026. They aren't a claim about what you'd save — that depends entirely on what you're paying for and how much of it you use, which is what the audit is for.
Start with one thing, add when it's worth it.
Intake first, because that's where the money is. Everything else can wait for the next step.
Intake that qualifies before you read it
The questions you'd ask on the first call, asked by the form instead — matter type, timeline, whether it's something you take. An enquiry arrives already sorted, and the ones that aren't for you are obvious without a phone call.
An instant reply that isn't an auto-reply
Confirmation within seconds saying what happens next and when. Not a robot pretending to be you. The point is that nobody sits for three hours wondering whether the message arrived, deciding to call the next firm on the list.
Consultations booked without the back-and-forth
Your real availability, your real appointment types, on your own site. The three emails it takes to agree a time are three chances for someone to change their mind.
Documents collected in one place
The paperwork request that currently goes out as an email with a list, turned into a checklist the client can work through and upload to. Chasing documents is most of the administration in all three of these professions.
Follow-up that runs on a schedule
The proposal that went out and went quiet, followed up at two days, a week and a month, in your words. Work you've already paid to produce, recovered.
One module is $950, two or three is $1,950, and everything connected starts at $2,995. The price includes the first year of it running: hosting, database, backups and keeping it working. No monthly fee in year one. After that it's $79/month to keep it running, cancellable any month. Nothing renews on its own.
A website on its own starts at $1,495. If a website is all you have, Site Care looks after it for $49/month a month, and it is optional.
The part where I talk you out of something.
Trust accounting, tax filing, IOLTA compliance and anything else where being wrong has a regulator attached. Those stay with the specialist software, permanently. Anything touching client confidentiality gets designed conservatively or not at all.
Questions about real estate, law and accounting.
Is this a replacement for my practice management software?
What about client confidentiality?
I'm a solo agent. Is a custom build overkill?
Can it work with what I already have?
Not quite you, or not quite here?
Other kinds of business
Let's talk about your professional services business.
Tell me what you do and what's costing you the most time or money right now. I'll reply within 24 hours, and if the software you've already got is fine, I'll tell you that instead of selling you something.